| Requisition Number |
09-0221 |
| Date Posted |
11/20/2009 |
| Title |
Office manager |
| City |
Dublin |
| Country |
Ireland |
| Description
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Responsibilities include (but not limited to) the following:
Manage and maintain office services
• Manage facilities, including office equipment and relationships with service providers
• Provide administrative support to Director of Finance and other office staff
• Copy, faxing and distribution of documents and correspondence
• Create, maintain and control general correspondences to and from the office
• Manage Human Resource requirements not handled by Director of Finance (e.g. insurance and pension)
• Assist Board Specialist with planning, organizing and implementing Board Meetings, Annual General Meeting and Corporate Functions
• Prepare monthly Stock Option Recharge invoices
• Assist with Corporate Secretarial duties as required
• Organize travel for office staff, prepare and process expense reports
• Event planning for special events and functions
• Project skill set with focus on attention to detail and deadlines
Maintain office records
• Design, organize and maintain filing systems
• Ensure records management and retention in line with Corporate Policy
• Ensure protection and security of files and records
Maintain office efficiency
• Maintain and replenish office supplies
• Verify receipt of supplies; reconcile to vendor statements
• Receive all vendor invoices; initiate payment processing activity flow
Sarbanes-Oxley and Internal Process Documentation
• Assist with SOx documentation and testing as required
• Assist with the development and maintenance of internal process and procedures documentation for Bermuda office
General
• Other duties as assigned with or without accommodation.
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| Requirements
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Person Specification/Skills Requirement:
• Associate degree or equivalent in work experience
• 5-7 years office experience
• Knowledge of office administration
• Proficient in Microsoft Office
• Excellent organizational skills
• Effective written, verbal and listening communications skills with all levels of the organization
• Ability to prioritize
• Attention to detail and high level of accuracy
• Full driver’s license an advantage
CLOSING DATE: Friday 4th December 2009
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Apply On-line >> |
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